Aviation Assistant (UNHAS Booking), Pemba, Cabo Delagado, Mozambique– Job Ref. MZ/WFP/0405/2651

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP: The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

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WHY JOIN WFP?:

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The Aviation Assistant will be responsible to perform a range of coordination and administrative activities that contribute to the safe and effective air service to the humanitarian community.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

1. To receive and manage flight bookings from eligible agencies (UN, Diplomatic Missions, Media, and NGOs) for travelling with WFP AFO flights.

2.  Communicate with the agencies regarding the UNHAS procedures and update them accordingly on new procedures.

3. Provide flight information, flight confirmation, via e-mail/phone to the concerned agencies.

4. Distribute tickets and Air waybills one day before the flight to the passengers and confirm the flight reporting and departure times.

5. Print the manifests and give complete information about the passengers’ payment and flying status to the staff to the checking desk at the airport.

6. Receive the airport checking manifests and updating the office database, specifying no-shows and cancellations.

7. Prepare monthly and quarterly flight reports for the Air Operation Officers.

8. Record, process, compile and prepare daily, weekly and monthly reports on flying hours, aircraft status, passenger and cargo loads.

9. Performing any other tasks as requested by the supervisor.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE::

• Experience in restricted flying zones, and other aviation risks and assisting in flight planning.
• Experience in handling passenger manifests and aircraft loading.
• Experience in interpreting routine weather reports.
• Experience in basic flight following and radio telephony procedures.

QUALIFICATIONS AND EXPERIENCE:

 Education: Completion of secondary school  education. Post-secondary certificate in air traffic control, flight dispatch, aeronautical engineering or related field is desirable.

Experience: A minimum of Five (5) years of relevant work experience in aviation operations, ground handling, or related fields.

Language: Fluency in oral and written English and Portuguese language.

WFP LEADERSHIP FRAMEWORK: WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

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